Some of us are mouse-oriented, right-click people and some of us are really good with a keyboard. This cheatsheet contains fifty of the best Microsoft Word keyboard shortcuts for the Office version 2013.
Fifty Nine Great Microsoft Word Keyboard Shortcuts | ||
|---|---|---|
CATEGORY | Keyboard Shortcut | Function |
| BASICS | Ctrl+N | Create new document |
| Ctrl+O | Open document | |
| Ctrl+W | Close document | |
| Ctrl+S | Save document | |
| F12 | Save document as | |
| Ctrl+P | Print document/print preview | |
| Ctrl+F6 | Switch between multiple Word documents | |
| Alt, then F, R | Open Recent (file, recent) | |
| Alt+Ctrl+P | Switch to Print Layout view | |
| Alt+Ctrl+O | Switch to Outline view | |
| Alt+Ctrl+N | Switch to Draft view (used to be normal view) | |
| Ctrl+scroll mouse | Zoom in and zoom out | |
| Alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) | |
| Alt+Ctrl+S | Split the document window | |
| Alt+Space | Open the window menu | |
| Alt+F4 | Exit Word | |
| PARAGRAPHS | Ctrl+1 | Set line-spacing to single-space |
| Ctrl+2 | Set line-spacing to double-space | |
| Ctrl+5 | Set line-spacing to 1.5 | |
| Ctrl+0 (zero) | Add or remove one line space preceding a paragraph | |
| Ctrl+R | Right-align paragraph | |
| Ctrl+L | Left-align paragraph | |
| Ctrl+E | Center-align paragraph | |
| Ctrl+J | Justify-align paragraph | |
| Ctrl+Shift+N | Apply Normal style | |
| NAVIGATE | Arrow Left/Arrow Right | Jump one character to the left / to the right |
| Ctrl+Arrow Left/Ctrl+Arrow Right | Jump one word to the left / to the right | |
| End/Home | Jump to the end of a line / beginning of a line | |
| Arrow Down/Arrow Up | Jump one line down / one line up | |
| Ctrl+Arrow Down/Arrow Up | Jump one paragraph down / one paragraph up | |
| Ctrl+End/Home | Jump to end / to beginning of document | |
| Ctrl+G or F5 | Go to a page, bookmark, table, or other location | |
| Alt+Ctrl+Z | Go back to previously edited location in document (up to 4 places) | |
| Shift+F5 | Go to the last change or revision; will work after opening document, as well | |
| Ctrl+Shift+F5 | Go to, edit, and set bookmarks | |
| FIND AND REPLACE | Ctrl+H | Open traditional find and replace window |
| Ctrl+H, then Alt+D | Open traditional find window | |
| Shift+F4 | Repeat last find after closing find window | |
| Ctrl+Tab | Jump between find menu and document | |
| Alt+Space, Arrow keys and Enter | Move find menu window | |
| Esc | Close traditional active search window | |
| SPECIAL FIELDS | Alt+Shift+D | Insert current Date Field |
| Alt+Shift+P | Insert Page Number Field | |
| Alt+Shift+t | Insert current Time Field | |
| Ctrl+F9 | Insert an empty field | |
| F11/Shift+F11 | Go to the next field/ previous field | |
| Ctrl+Shift+F9 | Unlink a field | |
| Ctrl+F11/Ctrl+Shift+F11 | Lock a field / Unlock a field | |
| MERGING MAIL | Alt+Shift+K | Mail merge preview |
| Alt+Shift+N | Merge a document | |
| Alt+Shift+M | Print merged document | |
| Alt+Shift+E | Edit a mail-merge document (data only) | |
| Alt+Shift+F | Insert a merge field | |
| REVIEW DOCUMENTS | F7 | Choose the Spelling command (Review tab). |
| Alt+Ctrl+M | Insert a comment | |
| Ctrl+Shift+E | Turn change tracking on or off | |
| Alt+Shift+C | Close the Reviewing Pane if it is open | |
| Ctrl+Shift+* | Display nonprinting characters | |
| Ctrl+Shift+G | Open the Word Counting dialog box | |
